How to Use the Supplier Portal
To make the most use of the new Supplier Portal please watch the video, review the FAQs, and read the User Guides below.
What is the Supplier Portal?
The Oracle Supplier Portal is a secured web based solution collaboration platform. It enhances operational efficiency through improved communication, self service management, electronic document and so on.
What can I do in supplier portal?
You may perform the following activities:
- Manage supplier profile including creating new contact with login account.
- Manage and acknowledge purchase order
- Create and manage ASN/Shipment
- View invoices and payments
FAQs
Supplier Registration & Supplier Profile Questions
Please refer to “Add or Update Supplier Contacts” job aid in our supplier sharepoint to create contact with login account.
For every unique supplier in First Solar, it will require a login with user logins as necessary (every supplier will be different with org structures and roles). One supplier account may
have more than one user login. Please refer to “Add or Update Supplier Contacts” job aid in our sharepoint to create contact with login account.
No. All user logins for your company account will have the same privilege/view access.
Purchase Order Questions
Yes, you will also get an email notification on the PO.
Yes, a PDF will still be available in the system/notifications
PO changes from our suppliers cannot be initiated at go-live. We will be doing 'Document' only process, So any issues, you can either accept or reject. Therefore please communicate with your buyer for any needed changes to your orders.
In the near future, we will be enabling 'Document and Schedule' which will allow you to edit/deviate for things like Price, Date, and Quantity. When this happens in our future state process - it does not reject, it routes to Buyer approval. We will be communicating later when the enhancement is available
In the near future, we will be enabling 'Document and Schedule' which will allow you to edit/deviate for things like Price, Date, and Quantity. When this happens in our future state process - it does not reject, it routes to Buyer approval. We will be communicating later when the enhancement is available
Attachments cannot be added by the supplier at this time. Please be sure to send attachments to your respective buyer.
ASN/Shipment Questions
Correct, only Direct suppliers will be required to perform the ASN and execute in the Transportation Portal.
System will allow you to complete an ASN for a partial shipment. You just need to adjust the quantity at the time of the shipment. Please refer “Create ASN” and “Manage ASN” job aid in our sharepoint site.
In this case, you just adjust the quantity on the shipment/ASN as necessary. If the PO needs to be modified, you would reach out to the Buyer.
ASN should always be performed at the time of shipment. System will not allow for future ASN creation. Please be sure to follow shipping instructions and meet the First Solar required date on the PO.
If you are a Direct Supplier, and First Solar manages the freight, using the Oracle Transportation Planning Portal, you can confirm your cargo ready date. If you do not take action, it will auto-confirm for First Solar to pickup freight based on the data in the Transportation Planning Portal.
ASN Number is the shipment number. This is a manual input by each supplier, and must be a unique number (not auto-numbered).
It is encouraged that you put in as many details as possible, however only the fields with a "*" or asterisk are mandatory for the ASN creation
Invoice & Payment Questions
You can still send via email, the instruction will be on the PO as current. AP has also sent communications to most suppliers with further guidance.
User Guides
Acknowledge Purchase Order |
Download |
Add or Update Supplier Contacts |
Download |
Manage Supplier Profile |
Download |
Prospective Supplier Registration |
Download |
Reset Password |
Download |
Spend-Authorized Supplier Registration |
Download |
View Invoices |
Download |
View Payment and Payment Status |
Download |
